<blockquote>Note: Our access review module is in alpha version to collect initial feedback. It is still missing important elements such as notifications, recurring reviews, and others that will be implemented.&nbsp;</blockquote>The Access Review Module is designed to help administrators and IT teams regularly audit, validate, and manage user access to applications, ensuring least privileged access - meaning only authorized users retain access to the tools they need.Access the Review module by clicking on the dedicated page in the left sidebar.<img src="https://uploads.productlane.com/9b912d1b640869ff0d8b1118643b80f8.png" data-processed-src="https://uploads.productlane.com/558bca07644f7638886ee36200cb5c45.jpeg" data-original-src="https://uploads.productlane.com/9b912d1b640869ff0d8b1118643b80f8.png"><h3>Why It Matters</h3><ul class="accent-bullets"><li>Enhanced Security: Reduce unauthorized access risks.</li><li>Regulatory Compliance: Meet standards like GDPR, ISO 27001, and SOC 2.</li><li>Operational Efficiency: Save time and minimize manual effort.</li></ul><h3>Key Features</h3><ul class="accent-bullets"><li>Create &amp; Configure Reviews: Admins can launch reviews, select target apps to be reviewed, define reviewers and review owners, and set deadlines</li><li>Reviewer Workflow: Reviewers see assigned accesses and can maintain, revoke, or add comments.</li><li>Progress tracking: admins can monitor the overall progress of the review from their dedicated dashboard</li><li>Task Automation: Completion triggers task creation (e.g., revoking access).</li><li>Export &amp; Reporting: Download results in CSV in separate files for review decisions and remediation tasks</li><li>Notifications: Reviewers get email/Slack alerts when a review starts.</li></ul><img src="https://uploads.productlane.com/0c8d13e69f381d690fe7e2d998fa57ef.png" data-processed-src="https://uploads.productlane.com/9e7f890eccf83143172b5c48cb75a36a.jpeg" data-original-src="https://uploads.productlane.com/0c8d13e69f381d690fe7e2d998fa57ef.png"><h2>Review statuses</h2>Access reviews are organized into campaigns, each of which is associated with specific statuses to track progress and outcomes. These statuses provide clarity on the review process, ensuring transparency and accountability.<ul class="accent-bullets"><li>Draft: The campaign has been created but not yet launched. Admins can still edit settings, scope, and approvers.</li><li>Ongoing: The campaign is active, and approvers are currently reviewing access rights. Decisions to revoke or maintain an access are still in progress.</li><li>Pending Tasks: All review decisions have been made. Tasks are now being created (either automatically through integration or manually) to apply the outcomes. The review is considered completed once these tasks are finalized. </li><li>Completed: All actions have been submitted, and access changes have been applied. A final report is available for download.</li><li>Cancelled: The campaign was manually cancelled by an admin before completion. No access changes have been applied.</li></ul><h2>Review owner vs Reviewer</h2><table style="min-width: 75px"><colgroup><col style="min-width: 25px"><col style="min-width: 25px"><col style="min-width: 25px"></colgroup><tbody><tr><th colspan="1" rowspan="1">Role</th><th colspan="1" rowspan="1">Review owner</th><th colspan="1" rowspan="1">Reviewer</th></tr><tr><td colspan="1" rowspan="1">Definition</td><td colspan="1" rowspan="1">The person overseeing the entire review process. Typically the admin or manager initiating the review.</td><td colspan="1" rowspan="1">The individual(s) responsible for evaluating specific access rights within the review. Can be: app owner, access owner, contract owner, manager, license user, specific user</td></tr><tr><td colspan="1" rowspan="1">Responsibilities</td><td colspan="1" rowspan="1"><ul class="accent-bullets"><li>Sets up the review (selects apps, deadlines, and reviewer assignments).</li><li>Ensures the review is completed on time.</li><li>Monitors overall progress via the admin dashboard.</li><li>Can bypass the reviewer by taking a maintain / revoke decision</li></ul></td><td colspan="1" rowspan="1"><ul class="accent-bullets"><li>Reviews assigned user accesses (e.g., for a specific app or team).</li><li>Decides to maintain, revoke, or comment on each access.</li><li>Completes their review tasks by the deadline.</li></ul></td></tr></tbody></table><h1>Step by step tutorial</h1><h2>Create a review</h2><ol class="steps-list"><li>Click on "Create new review"<img src="https://uploads.productlane.com/987749a2a8180e26891796967217720a.png" data-processed-src="https://uploads.productlane.com/7a45fc35968c2c614eb3f8c0e379ffc6.jpeg" data-original-src="https://uploads.productlane.com/987749a2a8180e26891796967217720a.png"></li><li>Select the scope of the review by selecting apps<img src="https://uploads.productlane.com/4fff74511b14a86e2e0926c7dcc10392.jpeg" data-processed-src="https://uploads.productlane.com/4fff74511b14a86e2e0926c7dcc10392.jpeg" data-original-src="https://uploads.productlane.com/69ab1bfff4edfb6c37a24cd9b34b6287.png"></li><li>Configure review settings<img src="https://uploads.productlane.com/f8837d36f10fba2a9d55b4839beea7ea.jpeg" data-processed-src="https://uploads.productlane.com/f8837d36f10fba2a9d55b4839beea7ea.jpeg" data-original-src="https://uploads.productlane.com/7359a84fd98b960bd7ed82483b419de3.png"><img src="https://uploads.productlane.com/72fbac67f7f48b45c8ae93d404a346b9.jpeg" data-processed-src="https://uploads.productlane.com/72fbac67f7f48b45c8ae93d404a346b9.jpeg" data-original-src="https://uploads.productlane.com/4b57c7bf5dcd528fd2267472fd594ba1.png">Note: if a specific user is selected as a reviewer type at this stage, you can define this user during the next step</li><li>Edit reviewer type (optional)<img src="https://uploads.productlane.com/2f6535b3551d1215bb574ac89f5dc2a1.jpeg" data-processed-src="https://uploads.productlane.com/2f6535b3551d1215bb574ac89f5dc2a1.jpeg" data-original-src="https://uploads.productlane.com/d856805f8e55c9a0d919d7e8d27426cd.png"></li><li>Launch your first review !<img src="https://uploads.productlane.com/42ec4a2391bdb494f3172df57e853ac0.jpeg" data-processed-src="https://uploads.productlane.com/42ec4a2391bdb494f3172df57e853ac0.jpeg" data-original-src="https://uploads.productlane.com/6b8a8e9e53ffbe95b9675e2b3a8aca2c.png"><ul class="accent-bullets"><li>Note: clicking on "Launch manually" will create a draft review</li></ul></li></ol>

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